The Village Hall – Milcombe Charities
John Holding (Chairman) 01295 722492 Alan Wilson (Vice Chairman) 01295 721066
Alan Wilson (Treasurer) 01295 721066 Tricia Morris (Secretary) 01295 721066
The Fete and Social Committee initially comprises of Caroline Willoughby, Natalie Brady and Sasha Cowley.
BOOKINGS Margaret Charles – 01295 721158
Susan Richardson and Lin Mills as the representative member of the PCC.
The building dates from the 1660s when it was three cottages In the 1880s it was converted into a village school, with teachers’ accommodation upstairs. The school closed down in 1906 and the building fell into disrepair.In the 1950s a committee was formed and the building became the village hall with a flat roof extension built on the site of the of the small playground and outside toilets.Further modernisation in 2005 increased the size of the kitchen and added oil fired central heating, and toilet facilities for disabled visitors, designed by Tony Stickings, the then Chairman of the Village Hall Committee. The hall was redecorated, including new curtains, in 2007.
MILCOMBE CHARITIES VILLAGE HALL
At a Trustees meeting on the 27th March it was agreed to set up a Fete and Social Committee and that the Chairman, of that committee, would become a Trustee of Milcombe Charities. In order to facilitate this David Charles has resigned and the vacant Trustee position has been taken by Caroline Willoughby therefore maintaining the 5 Trustees.
The Fete and Social Committee initially comprises of Caroline Willoughby, Natalie Brady and Sasha Cowley.
The MILCOMBE Village Fete
26th August 2017.
There will be a meeting for anyone in the village who will be willing to volunteer for help before or help on the day.
Though the new committee is initially to organise fund raising for the Village Hall.
The Trustees have agreed that profit from the Fete would be divided between the Village Hall and the Church.
To keep in touch and watch for announcements on FACEBOOK
THE LINK TO MILCOMBE COMMUNITY FACEBOOK PAGE
Or the Milcombe Website and the Milcombe Newsletter.
Remember that all this effort is to ensure that village facilities, such as the Church and Village Hall, are here for future generations so any help we can all give will be appreciated by the new committee.
MONTHLY COFFEE MORNINGS
FOR FETE FUNDS.
This Friday 1st SEPTEMBER in the village hall
The Fete and Social Committee will be holding a Coffee Morning in the Village Hall between
10.00 am and 12.00 pm.
The monthly Coffee Morning in June 2nd saw the launch of the monthly COFFEE MORNING organised by the Fete and Social Committee and with it being school half term it was great that so many children attended and were entertained. It was also fantastic to welcome old friends from the village and both old and young helped to get this social morning off to a great start and Fete funds were increased by about £45.
IT ALL HELPS SO A BIG THANK YOU.
All are welcome and the monies raised will go towards initial expenses for the Fete.
The Social Committee plan to run a Coffee Morning on the first Friday of each month so please make note
in your diaries.
Every one is very welcome.
Circuit training fitness class
Thursday evenings, 7pm at Milcombe village hall
Only £5.00 per person
A class thats suitable for any age or fitness level.
For futher details please contact – firstname.lastname@example.org
MOVIE & HOTDOG NIGHT
We had 20 village children joined together on the evening of June 16th for an entertaining early evening Hotdog, Popcorn and Film event, the film being “Moana”. A second success, in the month, for the committee which raised a further £48 for Fete funds.
The Village Hall Committee purchased the projector which allows the Social Committee to arrange similar evenings later in the year.
BEWARE you adults, they are planning a suitable evening for you as well!!.
Tickets will be sold by Sacha Cowly, Caroline Willoughby and Natalie Brady.
Mark Wilson – Medium
18th September, 7.15pm for 7.30pm at the Village Hall.
This will be a well attended event so book your tickets, £5 each, early with Caroline Willoughby. 07765 161208 or on Milcombe Community Facebook.
We are always looking for new blood we would welcome anybody who would be interested in becoming a Trustee to apply to the Secretary, Tricia Morris on 01295 721066, to register their interest.
All villagers are welcome and are entitled to vote for the election of the 5 Trustees.
At the last meeting of the Trustees, on the 9th November, John Harding was appointed as a Trustee. We also welcomed Lin Mills as the new representative member of the PCC.
Reported that the central heating boiler has been completely serviced and that work to replace the connection between the oil tank and the heater would be finished this month. Discussion took place re our responsibility for letting to children and vulnerable persons and it was agreed that a suitable wording will be agreed and added to the Terms and Conditions of Letting. Matters between the Church and Village Hall were discussed and the Trustees would liaise with Nigel Davis re quotations for stone wall. However it is anticipated that finalising of these matters will take many months.
The Village Hall relies completely on lettings for its revenue and the Trustees are still looking for VOLUNTEERS to take responsibility for organising social events within the Village Hall. As a village we need people to come along and undertake this important work as to maintain the Hall we need to increase our revenue and it would be great again to resurrect the VILLAGE FETE or at least a VILLAGE PICNIC – THE VENUE IS AVAILABLE.
Anyone wishing to help please contact John Holding (Chairman) 01295 722492
For everyones information these alterations are to be paid for from money donated by the Village Fete Committee and have been paid into the Charities bank account.
FINANCIAL ACCOUNTS FOR 2014/2015.
Should you be interested in viewing the accounts for the year please request a copy from Alan Wilson email email@example.com.
The Committee made the following appointments:-
John Holding – Chairman
Alan Wilson – Treasurer and Vice Chairman
Tricia Morris – Secretary
Margaret Charles – Lettings Secretary
Susan Richardson and Lin Mills as the representative member of the PCC
The Village Hall should be the centre of the social side of the Village. For the information of new residents, the Hall is owned by Milcombe Charities and is run by a committee of 5 local Trustees who are elected annually at the AGM. The current Trustees are David Charles (Chairman), Alan Wilson (Vice Chairman), Tricia Morris (Secretary), Alan Wilson (Treasurer), and the Lettings Secretary Margaret Charles. During 2014 the Trustees applied for and where granted a Licence for the building and felt certain alterations were necessary for the successful utilisation of this Licence. Monies donated by the old Fete Committee are to be allocated for the provision of new secondary glazing to aid heat loss and reduce the noise factor to our neighbours; also an additional door, in the east wall, to give access to the land on the east of the building, which is owned by the Hall, to be used for the benefit of the village for amenity purposes. However, after much delay, Cherwell District Council have stated that in addition to the Listed Building Consent, already applied for, Planning Permission is also required which has now being submitted. This therefore means, until the permission is received and the work done, the final refurbishment of the Hall cannot be completed.
THE HIRE OF THE VILLAGE HALL
Booking Secretary for the Village Hall is Margaret Charles
Please leave message on answer phone if not available
Margaret Charles – 01295 721158 – Tricia Morris 01295 721066
Normal hire £8/hour; Parties £10/hour.
CURRENT REGULAR LETTINGS
Seniors Club – 1st and 3rd Monday each month, 2pm-4pm, please contact Tony Stickings 01295 720666
Parish Council Meetings 2014 – 4th July at 8pm.
Boys Brigade – Every 1st and last Wednesday in the month at 6.30pm-8.30pm. Please contact Carl Simms on 07732 109122
Heather Claydon – Tuesdays mornings 11am for Mum’s Bums and Tums £5
MILCOMBE CHARITIES A.G.M.
Held at Milcombe Village Hall 27th April 2016 8pm Present:
John Holding Chairman – Alan Wilson Treasurer – Patricia Morris Secretary – Margaret Charles -Lettings Secretary
Marlene Cowell standing in for Lindsay Mills as PCC Representative.
Also Present : Michael Haynes, Susan Richardson, Nigel Davis, Clare Holding, Rev. Dale Robert Gingrich.
Minutes of the 2015 AGM were circulated and signed as correct. Proposed Margaret Charles, Seconded Alan Wilson.
The Chairman began by pointing out that the present Trustees were mainly the remnants of the Village Fete Committee who believed that social events for the village should be run through the Village Hall and Milcombe Charities. The Fete Committee had raised approximately £5000 which had been transferred to the Village Hall account. Much of this money has been spent on installing secondary glazing, redecoration of the hall and cleaning the curtains.
An alcohol, music and film licence has been obtained although no event has yet required the full licence to be applied. A successful ‘Cheers, Cheese and Chat’ evening was held in March and a ‘Bunco’ evening is Planned for September. The intention is to run around 6 social events per year which should at least cover the cost of cleaning the premises. The major issue still not resolved is in relation to the land purchased from the Church. The necessary quotations have been obtained for the construction of the required stone wall between the land in question and the churchyard but negotiations have yet to take place with the PCC.
When the current Trustees took over in 2014, it was resolved that the Chairman of the Management Committee would hold the position for two years. A new Chairman will be appointed at the next Management Committee Meeting.
David Charles then went on to thank Committee members, Colin Coules, who was Deputy Chairman before he left the village, Alan Wilson, Treasurer, Tricia Morris, Secretary, Margaret Charles, Bookings Secretary and John Holding. He also thanked representatives of the PCC, Nigel Davis and Lyndsay Mills for their input.
Lettings Secretary’s Report
Bookings are down on last year. Some of this is attributable to the limited size of the hall. The Boys Brigade has expanded and now only use the hall twice a month. Also the Brownies and Rainbows have had to find larger premises. The County Council’s Nursery was closed due to lack of support. Regular bookings are:- Seniors 1st and 3rd Monday of the month Keep Fit every Monday 7-8. Parish Council Tuesday bi-monthly 8-10. Boys Brigade Wednesday evening twice monthly. In addition the hall is used by Cherwell Council on a regular basis for local and general elections. The hall is booked for the E.U. Referendum in June.
There have been two enquiries recently regarding the possibility of using the hall for birthday parties but nothing confirmed.
Treasurer’s Report The Annual Report was presented. David Charles proposed we accept the accounts. Margaret Charles seconded.
Election of Committee Under the Constitution, the five Trustees resigned and David Charles, Alan Wilson, Tricia Morris, Margaret Charles and John Holding agreed to stand for re-election. It was proposed by Nigel Davis and seconded by Susan Richardson that the above mentioned should be re-elected as Trustees. The five Trustees for the year 2016/17 will, therefore, be as follows:- David Charles Margaret Charles John Holding Tricia Morris Alan Wilson
A meeting of Trustees will be held immediately after this meeting when a new Chairman will be elected. AOB Marlene enquired about the current cost of hiring the hall. This is £8 per hour for village events and £10 per hour for parties and private hire. There was no other business and the meeting closed at 8.30.p.m.
Village Hall Committee Minutes of Meeting held on 27th April 2016 Present: David Charles, Patricia Morris, Alan Wilson, John Holding, Margaret Charles Marlene Cowell PCC Representative
Election of Officers Chairman
John Holding was nominated by Margaret Charles, Seconded by Alan Wilson John Holding duly elected Chairman Treasurer:- Alan Wilson was nominated by David Charles, Seconded by John Holding Alan Wilson was duly elected Treasurer Secretary:- Tricia Morris was nominated by David Charles, Seconded by Margaret Charles Tricia Morris was duly elected Secretary.
Minutes of Last Meeting:
Amendment to minutes of last meeting. Form S106 is issued by the District Council and not the County Council as stated. The Minutes were amended and then accepted.
Marlene informed us that with regard to Form S106, any monies to be handed over from the developers of Oak Farm appear, at the moment, to be going to Bloxham. The Parish Council has asked that instead of Bloxham, the money should be used in Milcombe where, for example, the play area needs updating. Marlene suggested, some money could be available to the Village Hall to be used towards the building of the stone wall adjacent to the church land. She further informed the meeting that Theresa G., secretary to the Parish Council, has written to ask the District Council to delay their decision until the Parish Council have held their next meeting. Marlene reminded the meeting that quotes for the wall building had yet to be presented to the PCC and suggested they should be ready for their meeting on Friday. David Charles agreed to send these.
There was no further business.