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The Village Hall – Milcombe Charities


John Holding (Chairman) 01295 722492  Alan Wilson (Vice Chairman) 01295 721066

Alan Wilson (Treasurer) 01295 721066  Tricia Morris (Secretary) 01295 721066

The Fete and Social Committee initially comprises of Caroline Willoughby, Natalie Brady and Sasha Cowley.

BOOKINGS  Margaret Charles – 01295 721158

Susan Richardson and  Lin Mills as the representative member of the PCC.



The building dates from the 1660s when it was three cottages In the 1880s it was converted into a village school, with teachers’ accommodation upstairs. The school closed down in 1906 and the building fell into disrepair.In the 1950s a committee was formed and the building became the village hall with a flat roof extension built on the site of the of the small playground and outside toilets.Further modernisation in 2005 increased the size of the kitchen and added oil fired central heating, and toilet facilities for disabled visitors, designed by Tony Stickings, the then Chairman of the Village Hall Committee. The hall was redecorated, including new curtains, in 2007.



The Trustees have agreed that profit from the Fete would be divided between the Village Hall and the Church.

To keep in touch and watch for announcements  on


Or the Milcombe Website and the Milcombe  Newsletter.

Remember that all this effort is to ensure that village facilities, such as the Church and Village Hall, are here for future generations so any help we can all give will be appreciated by the new committee.


We are currently looking for other people in the village who would like to help us organise social events and help bring the community together. This person will need to be positive and motivated with ideas on how to improve the social aspects of the village.

If you are interested please email Caroline Willoughby on for further details



Booking Secretary for the Village Hall is Margaret Charles

Please leave message on answer phone if not available

Margaret Charles – 01295 721158  –  Tricia Morris 01295 721066

Normal hire £8/hour;  Parties £10/hour.



Coffee cup & MouseCoffee cup & Mouse

 Friday 3rd  November 

Milcombe village hall between
10.00 am and 12.00 pm.

Every one is very welcome.

The monthly Coffee Morning is organised by the Fete and Social Committee.

The coffee mornings which have been running on the first Friday of each month have proven successful with a great turn out! It is lovely to welcome old friends from the village,  both old and young.

There are activities for the little ones to keep them entertained.

A big Thank you to Lesley Willoughby and Christine for baking some delicious cakes!

If you have your own business and would like to showcase your products please get in touch:


Coffee cup & Mouse



Pilates in the Milcombe village hall on a Thursday morning.

Gisela Payne is running the Pilates sessions for any gender or age.

Unfortunately there is no room at the moment, but Gisela has a waiting list if you are interested.

Please contact her on her email address: or her mobile 07762230043




Circuit Trainng

Circuit training fitness class
Thursday evenings, 7pm at Milcombe village hall
Only £5.00 per person
A class thats suitable for any age or fitness level.

Simon Charles

For futher details please contact –



Movie image

We are holding another Movie and Hotdog night on Friday 17th November.

Please keep an eye out for more details on the fb page. Tickets will be on sale soon.

Email – milcombecommunity@ send a message to the fb page

or speak to Natalie Brady, Sacha Cowley or Caroline Willoughby.

Movie image



 We are always looking for new blood.

We would welcome anybody who would be interested in becoming a Trustee to apply to the Secretary,

Tricia Morris on 01295 721066, to register their interest.

All villagers are welcome and are entitled to vote for the election of the 5 Trustees.


At the last meeting of the Trustees, on the 9th November, John Harding was appointed as a Trustee. We also welcomed Lin Mills as the new representative member of the PCC.

Reported that the central heating boiler has been completely serviced and that work to replace the connection between the oil tank and the heater would be finished this month. Discussion took place re our responsibility for letting to children and vulnerable persons and it was agreed that a suitable wording will be agreed and added to the Terms and Conditions of Letting. Matters between the Church and Village Hall were discussed and the Trustees would liaise with Nigel Davis re quotations for stone wall. However it is anticipated that finalising of these matters will take many months.

The Village Hall relies completely on lettings for its revenue and the Trustees are still looking for VOLUNTEERS to take responsibility for organising social events within the Village Hall. As a village we need people to come along and undertake this important work as to maintain the Hall we need to increase our revenue and it would be great again to resurrect the VILLAGE FETE or at least a  VILLAGE PICNIC – THE VENUE IS AVAILABLE.

Anyone wishing to help please contact John Holding (Chairman) 01295 722492


For everyones information these alterations are to be paid for from money donated by the Village Fete Committee and have been paid into the Charities bank account.


Should you be interested in viewing the accounts for the year please request a copy from Alan Wilson email

The Committee made the following appointments:-

John Holding – Chairman
Alan Wilson – Treasurer and Vice Chairman
Tricia Morris – Secretary
Margaret Charles – Lettings Secretary

Susan Richardson and Lin Mills as the representative member of the PCC


The Village Hall should be the centre of the social side of the Village. For the information of new residents, the Hall is owned by Milcombe Charities and is run by a committee of 5 local Trustees who are elected annually at the AGM. The current Trustees are David Charles (Chairman), Alan Wilson  (Vice Chairman), Tricia Morris (Secretary), Alan Wilson (Treasurer), and the Lettings Secretary Margaret Charles. During 2014 the Trustees applied for and where granted a Licence for the building and felt certain alterations were necessary for the successful utilisation of this Licence. Monies donated by the old Fete Committee are to be allocated for the provision of new secondary glazing to aid heat loss and reduce the noise factor to our neighbours; also an additional door, in the east wall, to give access to the land on the east of the building, which is owned by the Hall, to be used for the benefit of the village for amenity purposes. However, after much delay, Cherwell District Council have stated that in addition to the Listed Building Consent, already applied for, Planning Permission is also required which has now being submitted. This therefore means, until the permission is received and the work done, the final refurbishment of the Hall cannot be completed.



Booking Secretary for the Village Hall is Margaret Charles

Please leave message on answer phone if not available

Margaret Charles – 01295 721158  –  Tricia Morris 01295 721066

Normal hire £8/hour;  Parties £10/hour.



Seniors Club – 1st and 3rd Monday each month, 2pm-4pm, please contact Tony Stickings 01295 720666

Parish Council Meetings 2017 –  7th November at 8pm.

Boys Brigade – Every 1st and last Wednesday  in the month at 6.30pm-8.30pm. 

Please contact Carl Simms on 07732 109122



Held at Milcombe Village Hall 27th April 2016 8pm Present:

John Holding Chairman – Alan Wilson Treasurer – Patricia Morris Secretary – Margaret Charles  -Lettings Secretary

Marlene Cowell standing in for Lindsay Mills as PCC Representative.

Also Present : Michael Haynes, Susan Richardson, Nigel Davis, Clare Holding, Rev. Dale Robert Gingrich.

Minutes of the 2015 AGM were circulated and signed as correct. Proposed Margaret Charles, Seconded Alan Wilson.

Chairman’s Report

The Chairman began by pointing out that the present Trustees were mainly the remnants of the Village Fete Committee who believed that social events for the village should be run through the Village Hall and Milcombe Charities. The Fete Committee had raised approximately £5000 which had been transferred to the Village Hall account. Much of this money has been spent on installing secondary glazing, redecoration of the hall and cleaning the curtains.

An alcohol, music and film licence has been obtained although no event has yet required the full licence to be applied. A successful ‘Cheers, Cheese and Chat’ evening was held in March and a ‘Bunco’ evening is Planned for September. The intention is to run around 6 social events per year which should at least cover the cost of cleaning the premises. The major issue still not resolved is in relation to the land purchased from the Church. The necessary quotations have been obtained for the construction of the required stone wall between the land in question and the churchyard but negotiations have yet to take place with the PCC.

When the current Trustees took over in 2014, it was resolved that the Chairman of the Management Committee would hold the position for two years. A new Chairman will be appointed at the next Management Committee Meeting.

David Charles then went on to thank Committee members, Colin Coules, who was Deputy Chairman before he left the village, Alan Wilson, Treasurer, Tricia Morris, Secretary, Margaret Charles, Bookings Secretary and John Holding. He also thanked representatives of the PCC, Nigel Davis and Lyndsay Mills for their input.

Lettings Secretary’s Report

Bookings are down on last year. Some of this is attributable to the limited size of the hall. The Boys Brigade has expanded and now only use the hall twice a month. Also the Brownies and Rainbows have had to find larger premises. The County Council’s Nursery was closed due to lack of support. Regular bookings are:- Seniors 1st and 3rd Monday of the month Keep Fit every Monday 7-8. Parish Council Tuesday bi-monthly 8-10. Boys Brigade Wednesday evening twice monthly.  In addition the hall is used by Cherwell Council on a regular basis for local and general elections. The hall is booked for the E.U. Referendum in June.

There have been two enquiries recently regarding the possibility of using the hall for birthday parties but nothing confirmed.

Treasurer’s Report The Annual Report was presented. David Charles proposed we accept the accounts. Margaret Charles seconded.

Election of Committee Under the Constitution, the five Trustees resigned and David Charles, Alan Wilson, Tricia Morris, Margaret Charles and John Holding agreed to stand for re-election. It was proposed by Nigel Davis and seconded by Susan Richardson that the above mentioned should be re-elected as Trustees. The five Trustees for the year 2016/17 will, therefore, be as follows:- David Charles Margaret Charles John Holding Tricia Morris Alan Wilson

A meeting of Trustees will be held immediately after this meeting when a new Chairman will be elected. AOB Marlene enquired about the current cost of hiring the hall. This is £8 per hour for village events and £10 per hour for parties and private hire. There was no other business and the meeting closed at 8.30.p.m.


Village Hall Committee Minutes of Meeting held on 27th April 2016 Present: David Charles, Patricia Morris, Alan Wilson, John Holding, Margaret Charles Marlene Cowell PCC Representative

Election of Officers Chairman

John Holding was nominated by Margaret Charles, Seconded by Alan Wilson John Holding duly elected Chairman Treasurer:- Alan Wilson was nominated by David Charles, Seconded by John Holding Alan Wilson was duly elected Treasurer Secretary:- Tricia Morris was nominated by David Charles, Seconded by Margaret Charles Tricia Morris was duly elected Secretary.

Minutes of Last Meeting:

Amendment to minutes of last meeting. Form S106 is issued by the District Council and not the County Council as stated. The Minutes were amended and then accepted.

Matters Arising:

Marlene informed us that with regard to Form S106, any monies to be handed over from the developers of Oak Farm appear, at the moment, to be going to Bloxham. The Parish Council has asked that instead of Bloxham, the money should be used in Milcombe where, for example, the play area needs updating. Marlene suggested, some money could be available to the Village Hall to be used towards the building of the stone wall adjacent to the church land. She further informed the meeting that Theresa G., secretary to the Parish Council, has written to ask the District Council to delay their decision until the Parish Council have held their next meeting. Marlene reminded the meeting that quotes for the wall building had yet to be presented to the PCC and suggested they should be ready for their meeting on Friday.

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